5. Also a feature at the bottom of the student evaluation allows an evaluator to click on  "No" or "Yes, send an immediate notice to the Program Directors".    Please use this sparingly since the Course and Section leaders along with Dr. Koeppen and Dr. Ardolino all receive this e-mail notification - so it should be used only if truly necessary.  For most instances, we recommend leaving it at the default of  "No".

6. If you click on options b. or c. above, please do remember to go back into MyEvaluations.com system and complete the survey later – otherwise your evaluation will not be submitted.

7. After you have clicked on one of the above three options, PLEASE WAIT FOR THE SCREEN TO REFRESH AND RETURN YOU TO THE MENU BEFORE LOGGING OFF.

8.  You will receive an e-mail reminder every 7 days until you complete this evaluation.

9.  Your student(s) will have the ability to respond within the MyEvaluations.com system to your evaluation of them, if they so wish – they are all required to acknowledge receipt of their evaluation.   Once a student acknowledges receipt of your evaluation (optionally adding their comments as well), their evaluation will appear under your "Evaluations to Review".    By opening up the evaluation, you will see at very end of each evaluation any comments by the student.  Once you click on acknowledge at end of evaluation, it will drop out of your Evaluations to Review area. 

VOLUNTARY EVALUATIONS:
If an Attending or Resident or Fellow, etc. that isn’t officially assigned to evaluate a student’s rotation performance needs to evaluate a student or students, as long as the Attending/Resident/Fellow, etc. are enrolled in the MyEvaluations.com system as a user (for Inpatient or MAX accounts), they have the ability to evaluate by using the “Voluntary Evaluations” feature.   An Administrator in this system (i.e. the program coordinators for each specialty) can also enroll such people into their designated account.  

An individual processing a voluntary evaluation would do as follows:  
1.  After logging in, they would click on “Voluntary” tab at top of menu buttons.  
2.  Then click on "Attending of Medical Student".
3. Then a screen will appear asking them to enter following information :
a. The specific rotation block dates.  
b. Select the  " Discipline’s 2004-2005 Evaluation for Attendings" from the drop down menu of Evaluation choices.
c. Select the “Name of the Medical Student” they would like to evaluate.
d. Then press “Next” and proceed from there to complete the evaluation.

REPORTS

To access the reporting area , just click on the Report tab at top of menu buttons of system's main page.  Only those in roles of Administrators and Program Directors have report access.

• Please keep in mind that there are a number of reports listed under the Attending Reports category that are not relevant to our current needs - some reports here are non-existent for our purposes since we are not currently having the students evaluate the Attendings on-line via this system - this is still being done by the MAX and Inpatient rotation course/preceptor surveys I set up and post on Blackboard for students to complete.
• Also, the Attending reports and the Medical Student Reports  are only areas you need to access for reporting -  all other report areas are for Residents and Fellows reporting.

• If you're trying to pull up a report, be sure to enter rotation dates that are outside the actual rotation block dates - the parameters need to be inclusive of the rotation dates in order to generate a report - so e.g. use any old arbitrary dates like 07/01/03 to 09/30/04  and you'll be sure to capture any reports (if they exist) on what you're looking for.

• You can narrow down the information generated by being sure to capture a specific rotation block but not info. on other rotations (if that is what you need.) – e.g. for completed student evaluations on rotation block dates of  7/6 to 7/16/04, enter dates like 7/01/04 to 7/20/04 or 7/05/04 to 7/17/04, etc. – if one set of dates doesn’t work, then just try dates further outside the rotation date’s actual parameters.  If no reports are generated, then no evaluations have been completed within that rotation block.    

Under Medical Student Reports:

1. The Individual Medical Student Evaluation Report  will pull up all or a specific completed evaluation on an individual student showing the evaluator's name, the specific or all evaluations and ratings on each question.  In order to more clearly view or print the choices of response text on this report, simply Click on Edit and  then Select All. 

2. The Summary of Medical Student Evaluations Report  will pull up for you all or a specific evaluation completed on as many students  that you select.  Within this electronically generated report,  the "Attending Average" column provides the average score that the evaluator tends to give based on the evaluations he/she has completed to date.   And under the "Total" column (last column), the n represents the number of this specific evaluation completed to date by all Attendings. So  the "Total"  represents the Average to date of all Attendings' ratings on this question in this evaluation.

3. In order to clarify ratings on a completed individual evaluation report, here are detailed explanations using the below MAX Ob/Gyn Composite completed evaluation as an example:

 I.Attending  Avg:

7.22 (n=23)
80.2%

This represents the average rating that the evaluator, for this specific question, gave  students on his  MAX Ob/Gyn evaluations during that year.  N=23 - where 23 is the number of students Dr. Y evaluated using the MAX Ob/Gyn Composite evaluation .

 II. Group:

7.00 (n=1)
77.8%

This represents the average rating that students in this class (including this student X), with same rotation dates as student X, received on their MAX Ob/Gyn Comp. Evaluation,  for this specific question.

 III. Total

6.92 (n=73)
76.9%

This represents average rating that all Medical Students in this class received for this question on this specific evaluation. Here n=73 students.

 

 One other important note:

In order to pull up the Group and Total Scores on an individual student's report, you need to select "All Evaluators" vs. a specific doctor for parameters.  If you select a specific doctor, Group score will be noted as N/A and Total will be the "Attending Avg." which makes sense since you're not accessing a group of students but just this doctor's.

 

You also can view Group and Total Averages if using the Summary Report of Med. Students.

  

Individual Medical Student Evaluations 05-06 MAX Ob/Gyn COMPOSITE Evaluation

---

UCONN Health Center - Multidisciplinary Ambulatory Experience (MAX)
Report Date Range:  07/01/2005 - 10/23/2006	Report Date/Time: 10/23/2006 2:12:39 PM

Medical Student:  Student X  (MSY - 4)

Competency = Average score on competency for selected Medical Students

Avg = Average score given by an for each question

Group = Average score of all MSYs represented: MSY-[4]

Total = Average score of all MSYs

Evaluation Completed: 6/27/2006 Evaluation Period: 4/10/2006 through 5/19/2006

Attending Physician:   Dr. Y

Interpersonal and Communication Skills - Category Summary (8.00, 88.9%)

Question:	Student X	Attending  Avg	Group	Total
Verbal Presentation Skills Below Expected Level 1. Poor organization; lack of detailed and/or accurate information. 3. Often lacks appropriate information and/or organization.   At Expected Level 4. Sometimes lacks appropriate information or presents in a disorganized fashion. 6. Information is pertinent and presented in a logical manner. Somewhat able to adjust presentation to visit type. Above Expected Level 7. Very well organized pertinent presentations with excellent details. Adjusts presentation to fit the case and clinical setting. 9. Outstanding presentation skills; concise; appropriate. Organized and easy to follow. Adjusts presentation to the clinical setting. Sliding Scale of 1-9 (See Bottom)	8.00 88.9%	7.22 (n=23) 80.2%	7.00 (n=1) 77.8%	6.92 (n=73) 76.9%
Question Comments:  improved in morning report

 

When accessing the Summary Group/Medical Student Reports (under Medical Student Reports), two different types of reports can be generated:

1. If you select "All Evaluations" then it will give you individual details.    This "Power Report" provides evaluations in detail on the students selected.

2. If you select a specific discipline's evaluation, then a summary report will be generated - this report allows you to review a number of student's ratings in a more efficient manner and to view the summary of all comments on each student grouped at end.   This summary report is very beneficial in reviewing all student's evaluations.  The student names first go horizontally across top of page and also at end of the ratings their names appear again with acknowledgement by evaluator and comments if any.   On this report you can do as follows to bring it into an Excel worksheet: Edit, Select All, Copy, bring up a blank excel worksheet and Paste this report there.  You can freeze columns by placing cursor in cell below first student's name and then click on Windows in menu buttons and click on Freeze Panes.

3. Ledger of Evaluations report: this report shows status of all evaluations assigned to be completed on a student - the evaluator's name, the specific discipline's evaluation and rotation dates, and if it has been reviewed and acknowledged (signed) by the student - also, there's a separate list of evaluations assigned but not completed yet by the student's evaluator.  

Term Meanings in Ledger Report's Status column

a. Not Reviewed:  Student has not opened evaluation completed by his/her evaluator but evaluator has completed this evaluation - if not completed, the evaluation is listed in block below student's completed evaluations as pending.

b. Reviewed/Not Signed:  Student opened their evaluation but didn't acknowledge receipt of it - didn't click on Acknowledge Receipt button at very end of survey.

c. Reviewed/Signed:  Student opened their evaluation and acknowledged receipt of it.

d. Confidential: This term is reserved for any completed evaluations not viewable to the student. Certain MAX Specialty evaluations completed by Attendings come under this category and are used  by the discipline's Site Director/Section Leaders or other designated evaluators to create a composite student evaluation and this composite eval. is viewable to the student.

Completion Date on Ledger Report:  Date evaluator completed the student's evaluation.

Verbal Column:    Yes or No indicates whether Evaluator has met with student to review their evaluation.

Last Date Column on Ledger Report:  Date student reviewed or acknowledged receipt of their completed evaluation.

4. How to sort data found on Ledger Report:

1.  Pull up Ledger of Evaluations report.

2. Go under Edit - Select All - and Copy.

3. Pull up a blank excel worksheet and paste that data onto excel sheet.

4.  Delete the first few heading columns and then:

5. Highlight the sheet (make sure you highlight the columns and rows of data first) and then click on Data, Filter, and then AutoFilter.    This will make little grey dropdown boxes appear at top of each column - if you select an item in any box it will then group those items together.  e.g. Select just Inpatient BTE evaluations and those will only appear on sheet, etc., etc.

Under Attending Reports:

1. There is a Completion Status report  in which you can  select the Attendings you want or select All - then select the specific Evaluation - and this report will show you the names of the Attendings, the number of that specific evaluation they've been assigned and the number still pending completion.   And keep in mind, all evaluators are receiving an e-mail reminder every 7 days ad infinitum until they complete the evaluations assigned to them. 

 

2. The Overdue Report will prove very useful in identifying the specific names of that discipline's Attendings and their assigned students which they haven't completed evaluations on yet.

How to more systematically view completed student evaluations on this system:  

1. Go under your account, either MAX or Inpatient, go to Medical Student Reports under Reports tab, click on Summary of Medical Student Evaluations – either add All students and select All evaluations, or specify certain students and/or a specific evaluation.  (so e.g. if you just want to see all completed student evaluations to date under Inpatient Surgery – add all students and select the Inpatient Surgery Evaluation.) 
2. If you do the above on a designated date once or twice a month, you’ll recognize any new evaluations the following month by the completed date noted in upper right corner of each evaluation.  (If you generated a summary report on 9-15-04 and generate the next one on 10-15-04 then it should be apparent what new evals. exist.)  Alternatively, Step 2 of 6  under "Summary of MedStud Eval report"  allows you to pull up only evaluations completed after your last generated  report  thru a "Filter Completion Date" – this should prove very beneficial.   I also think the evaluations are ordered by date completed as well.
3. I would also recommend printing out the Ledger of Evaluation report as a reference tool on a monthly basis – this will allow you to see what has or hasn’t been completed on any student.  Just use the Find feature (under Edit on menu bar of your browser) to view specific information more easily and quickly in this report: e.g. to find any MAX Psych evals. listed, click on Edit, then Find and enter the phrase MAX Psychiatry - and you'll be brought to any areas of report with this phrase - and continue to click on Next, Next, Next, etc. to bring you to all areas with this phrase - same can be done with a student's name, an evaluator's name, a specific date, etc.

 

 II.  For Program Coordinators of each Specialty

Ø      Each specialty’s leadership is in the process of determining which Attendings will be designated in each discipline to evaluate on-line the students in their rotation:  i.e. All the Attendings or just the Site Director or both are some possible scenarios.  Your specialty’s leadership will clearly communicate this information to you prior to your assignment of the evaluations.   Some evaluations may possibly not be viewable by the students for certain specialties and others will be depending on the leadership’s decisions on how to implement the evaluation process.  But there most likely will be at least one on-line evaluation report viewable by the student (this will either be a composite evaluation or several Attendings’ evaluations of them.)  In any case, the above will become clearer to all of you as things progress.

Ø      Prior to the end date of each rotation block within your specialty, you will need to assign your specialty’s evaluation to the correct Attendings and Students for that rotation block.  It is important that you do this assignment process just prior to the end date of each rotation block throughout the year.    It is important that you DO NOT assign an evaluation for a rotation in the future since the Attendings will automatically and immediately receive an e-mail asking them to complete this evaluation right after your assignment.   So I would recommend noting in your calendars a date, prior to each rotation block’s end date, when you will assign the evaluations.   If, for some reason, it is necessary to assign evaluations in advance, even though evaluator immediately receives notice of evaluation,  the actual evaluation won't appear in their inbox until the start date for that rotation.  Unless essential to assign in advance, it's best to assign evaluations just prior to rotation's end date.  If you do assign evals. in advance, be sure to notify the evaluators so they won't prematurely complete the evals. when they hit their inbox on rotation's start date.

1. Options for Assigning an Evaluation

When you start using this part of the system, you’ll need to know in advance what Option your Section leader will be using in terms of evaluation assignments to Attendings and the Site Directors.  And I also need this information from each Section Leader before I can create and publish your surveys.

OPTIONS A, B, and C:

A.  The Site Director only will complete an on-line evaluation of the students.

Details:     The Section's program coordinator will assign the section's evaluations to the Site Director only and the corresponding students as each rotation block ends.  In this option, individual Attendings will be given hard copy evaluations to fill out and submit to the Site Director who will use these in assessing the students in the on-line evaluation.  The program coordinator could, if they wish, print out a blank on-line evaluation from the MyEvals.com system for these hard copies.

To print out a hard copy of your rotation survey (and also edit the hard copy to allow more space for comments), just do as follows:  
1. Go into MyEvaluations.com and click on Evaluations tab at top.
2. Then click on Edit Evaluation and then on View the particular evaluation. 
3.  Then go to File - Save As - and save the document as a word document (save file in  .doc format  - make sure to change extension from .html to .doc - and just click on type as file.txt)
4. Then pull this file up in your MSWord software and you can edit it from there before printing out.

B.  The Attendings and Site Director will all complete on-line evaluations on the students at their site and all these evaluation reports will be viewable by their students.

Details:     The Section's program coordinator will assign the Attendings at a site to the Section's on-line evaluation and their corresponding students as each rotation block ends.  I will create a 2nd evaluation on-line that will be designated as the section's Composite Evaluation.  The program coordinator will assign this composite evaluation (same text as first one assigned to the Attendings) to the Site Director only. The Site Director will be reassigned the role of Administrator (from user/evaluator) by the program coordinator unless he already is assigned as a Program Director. This will allow him to view the student evaluation reports by the individual Attendings.

C.  The Attendings and Site Director will all complete on-line evaluations on the students at their site but only the Site Director's evaluation report will be viewable by the students.  (Attendings’ evaluations not viewable to students for this Option.)

Details:     The Section's program coordinator will assign the Attendings at a site to the Section's on-line evaluation and their corresponding students as each rotation block ends.  I will set up this evaluation to be unviewable to the students. I will create a 2nd evaluation designated as the Composite for the Site Director to complete and this one will be viewable to the students. The program coordinator will assign this composite evaluation to the Site Director and the corresponding students as each rotation block ends.  The Site Director will be reassigned the role of Administrator by the program coordinator unless he already is assigned as a Program Director.  This will allow him to view student evaluation reports by the individual Attendings.

2. User Roles Defined

The three primary roles on this system are: (Underlined in blue at end of each role are the individuals that are typically being assigned to these roles here for the Inpatient  and MAX evaluations.)

• User: (default) Provides the user with basic access to logon and complete evaluations.  Students in this role on the system, are able to view their own personal evaluation reports done on them. But Attendings can’t view the completed student evaluation reports after they submit the evaluation reports on their students.  Mostly Students and the Attendings at the various rotation Sites.
• Administrator: Provides the user with administrative privileges, with access to all reports and administrative functions.  Section’s Program Coordinators; also Site Directors needing to view other Attending’s  student evals. in order to create student’s composite on-line evaluation.
• Program Director:  Provides the user with Administrator privileges, as above, plus two additional unique features. (1) Ability to read confidential comments directed to Program Directors. (2) Access to receive Early-Warning notices on sub-standard evaluation results. Note: Only a user with Program Director access can add another user as a Program Director.   Course Directors and Section Leaders.

Information on your Attendings:

1. If you need to verify the role or e-mail address of an Attending in MAX or Inpatient,  click on Users menu tab at top – then on Add/Edit Existing Users – and then to make your list complete, click on ALL in Filter User Type drop down box.  And you can easily edit from here (e.g. to modify an e-mail address).  
   
2. If you need to Add an Attending to the system, please contact me, Diane Blahun, in order to do this:  Below is purely to show how this process works.
   a.) First go into the MAX or Inpatient account that you need to enroll this user in.  
   b.) Click on Users tab. 
   c.) Click on Add/Edit Existing Users. 
   d.) Click on All for Filter User Type and determine if user already enrolled in that account.  If user has an * by their level (will appear as follows: Attending*) then they are already enrolled in your account via the IM residency system.
   e.) To add a user, click on User Profile button in upper left hand corner - then enter text in following fields:  Last Name, First Name, Level Type (select User, Administrator, or Program Director.)
    f.) Click on Yes for Shared only if you want this user to be enrolled in both the MAX and Inpatient accounts otherwise leave as No (not shared) - as an Attending, any accounts can then use this username for assigning evaluations.
   g.) Enter their e-mail account name (the evaluator will receive all e-mail notices from MyEvaluations.com at this e-mail name along with their username and password to the system.) 
   h.) Select their Subspecialty from the dropdown menu,  then click on Finished.
   
3. Below is only for informational purposes so people understand why a user may have more than one username in the system.  Please contact me, Diane Blahun, to modify or add users to the system.
   

   How to enroll users in MAX, Inpatient, and CMC accounts on MyEvaluations.com  with consideration to our shared users from database in Residency area of  system:

    

   Attendings

   An Attending should be entered only ONCE into the system as an Attending/(User or Admin).  This username will be used for assigning any evaluations to him/her, be they medical student or resident evaluations.    Entering an evaluator again into an account with “Attending/(User or Admin.)” status will create duplicate accounts – i.e. their name will be listed twice in dropdown menu of Attending names to select from when assigning evaluations – the coordinator will not know which one to select for assigning evaluations to.

    

   When presented with a new entry for the database, one needs to follow these steps: (PLEASE CONTACT ME to do below, do not follow these steps yourself.)

    

   1. Check on ALL (not All-local) to see if user exists as shared in residency system with “Attending/(User or Admin) “ status.
   2. Check also all three accounts, MAX, Inpatient, and CMC, to see if user was enrolled separately into any of these accounts but not shared.  (I can only do this because of global access to all three accts.)    
   3. If user exists as Attending/User, shared thru residency system to our accounts, then we will assign any medical student evaluations, in any 3 accounts, to this username.  This same username will be used by residency system for assigning evaluations.  
   4. If this user needs to view completed student evaluation reports in an account, then enroll them as a “Staff/Admininstrator” into the accounts required.  Typically, only section leaders, specialty’s program coordinators, and evaluators completing composite evals. which require viewing  the specialty’s Attendings evals. to complete the composite, need Administrator access.   Staff/Administrators can not be shared to other accounts, therefore need to be entered into each account separately for Admin. access. 
   5. If an Attending/Administrator is shared from Residency system, they will not have full access privileges to the medical student accounts in terms of report viewing.  They need to be entered separately into each account in order to gain full access rights.  And since they are already entered ONCE (see 1^st paragraph above) to the system as an Attending, it’s important to enter them as a Staff/Administrator NOT as an Attending/Admin (which would create duplicate usernames) to the other medical student accounts. 
   6. If a user does not exist as shared from the Residency system or is not enrolled in any of the 3 medical student accounts, then it’s important to enter them as an Attending/(User or Admin.) into an account with Shared checked off – this user will then be viewable to our other two accounts along with the residency area of system – and all will use this username for assigning evaluations to this evaluator.   Enter them as Attending/Admin. into an account only if they need report access otherwise enter them as Attending/User. And select the account to enter them in based on the evaluations you know they’ll be completing – this will be considered their Main Dept.  Other accounts can still use this username for assigning evaluations since he/she is shared and enrolled as an Attending.  And he/she won’t have access to reports unless they are an Administrator vs. User in their Main Dept. or entered into other accounts as a Staff/Administrator. 
   7. If a user is already enrolled only in one of the 3 medical student accounts but is not shared, and also is not enrolled in the residency system, then make that user as shared – and be sure they are listed as an Attending.   

   As said previously, please send any users needing to be enrolled in MyEvaluations.com to me for addition to the system.

    

4. If an Attending or Site Director asks you for their username and password, just click on edit after locating their name as described above, to locate this information.  But again, PLEASE DO NOT ISSUE PASSWORDS OF ATTENDINGS TO STUDENTS.  Also, it may be best to just direct the Attending/Site Director to click on “Forgotten Your Password” above the log-in box.   If they have already accessed the system with their generic password then they’ve been prompted to change their password and you won’t have access to their new password in these cases.
    
5. Much effort has been made to assign all Attendings and Site Directors to correct roles prior to program coordinators’ use of the system.  The below information though may be necessary to apply to any Attendings not correctly assigned as an Administrator.
    
6. BEFORE you start assigning evaluations, first check the role of the Evaluators you’ll be assigning to the evaluations  to be sure they have the correct access privileges.
   
7. When Program Coordinators are assigning evaluations within a MAX or Inpatient Account and need to increase access privileges for Site Director so they can view other Attendings'evaluations of a student in order to create the student's composite evaluation, please contact me, Diane Blahun (blahun@nso1.uchc.edu.) in order to increase this access.  Please do not modify a user or add a user, instead please contact me to ensure this is done correctly on the system.

PLEASE DO NOT follow steps a. and b.  below, instead contact me, Diane Blahun, and I'll take care of any modifications or addition of users to the system.
a. For a local user:  modifying user to Administrator within an account will allow user to view reports.    
b. For shared user:   A shared user is identifiable by having an * in the upper right corner of his type
(e.g. Attending*).  If you need this "user" to have Administrator privileges to this account, add in new with a  Staff/Administrator role (since they are already enrolled as an Attending/? elsewhere in system) so they will only be able to view evaluation reports within that Account and will have full Administrator access rights in this account alone.  They will have a separate user name and password for this account as an Administrator and their Administrator privileges are restricted to this local account only.

An evaluator must only be entered into system ONCE as an Attending/"whatever"  - and this username is used for any/all evaluation assignments within system, be they residency evals. or medical student evals.  So, if they need PD or Administrator access to any of the three medical student accounts, then they need to be entered separately as a Staff/Administrator or Staff/PD not as an Attending/"whatever" otherwise their name will  show up twice in dropdown menu of Attendings to select from for their evaluation assignments.  9-12-06: PD's need to be enrolled as Attending/PD to have access to an inbox where all evaluations in that account are deposited as they are completed.  If they are enrolled instead as Staff/PD, they'll have access to EarlyWarning emails and other Admin. functions but not to the PD inbox of completed evaluations.

3.  How to Assign an Evaluation:
Log in to the system and click on Evaluations tab at top.

1. Some of you will have access to both MAX and Inpatient Accounts, so please log in to the Account you need for your current assignment needs.
2. Click on Assign Evaluations.
3. Click on Schedule Evaluation Assignments.
4. Click on Attending Assignments.
5. Click on Attending of Medical Students.
6. Then Step 1 of 5: Select Attending Evaluation (there will be a drop down menu of all the evaluations for the MAX Rotations and likewise for the Inpatient Rotations – be sure to select the correct evalaution for your specialty.)
7. Step 2 of 5:  Select Evaluation Period:  If the provided drop down boxes match the period and the start and end dates for the rotation block you are assigning then you can use those OR you can simply specify the manual date range in boxes provided – e.g. enter 7-01-04 to 7-16-04 for a rotation block.
8. Step 3 of 5: Select Attending who will complete this Evaluation.  So, e.g. if Dr. X, Dr. Y, and Dr. Z ALL need to evaluate Medical Students A, B, and C in this rotation, then Select Dr.’s X,Y, and Z.
9. Step 4 of 5: Select Medical Students who will be evaluated*:  And using above example, you would select Med. Students A. B, and C.  *Please see Enrolling Medical Students.

Above example would represent a situation where 3 medical students are at same site for their rotation block and have the same three Attendings assigned to them.  For this same rotation block though you may have just one student (D) at another site assigned to Dr. G and Dr. H – so you would have to then start at beginning of Assignment process: Select correct evaluation form, select Drs. G and Dr. H and then select  student D.

IMPORTANT NOTE:  You can’t just select ALL Attendings for this rotation block regardless of sites and assign them to all students in this rotation block regardless of  their sites.  You need to be sure you are assigning the Attendings to just those students that they will be evaluating for this particular rotation block.  

10. If you’ve been instructed by your Section Leader to use Options B or C in assigning evaluations, then you need to be sure the Site Director that you assign to the evaluation is enrolled as either an Administrator or Program Director.  I have tried to take care of this in the Database listing of Evaluators that is now in the system.  But when you pull up the Site Director to assign to the Composite Evaluation, first check to see that his role is either an Administrator or Program Director by clicking on User tab and viewing his role (referred to as "Level" in system) by clicking on Add/Edit Existing Users.

11. Step 5 of 5: Do you want the Medical Students to Evaluate the Attendings?  

Select “No” – Medical students are evaluating their Attendings in the on-line Perseus survey system that can be accessed through Blackboard located in the MAX and Inpatient Experience Umbrella courses – just as they have been doing the past two years. That hasn’t changed.

* Enrolling Medical Students:    Please contact me if you find a medical student is not listed in MyEvals.com, (I will add that student under MAIN account of system which MAX section coordinators do not have access to and not under the MAX or Inpatient accounts - it's important that student is checked off as Shared in their user profile so evaluations can be assigned to them within both MAX or Inpatient accounts. If student is enrolled under e.g. just the MAX account and even if Shared, the student won't appear under Main account listing of medical students which can be confusing when trying to determine if a student is indeed enrolled in system. So please forward student's name to me for enrollment purposes.  

4.  How to print out a hard copy of an Evaluation:
 1. Go into MyEvaluations.com and click on Evaluations tab at top.
 2. Then click on Edit Evaluation and then on View the particular evaluation. 
 3.  Then go to File - Save As - and save the document as a word document (save file in  .doc format  -  make sure to change extension from .html to .doc - and just click on type as file.txt)
 4. Then pull this file up in your MSWord software and you can edit it from there before printing out - you can add line breaks to areas requiring comments to allow more space for evaluator's text.