Tips for Successfully Completing an On-Line Course Survey

Office of Educational Assessment (OEA)

Tips to Students

Please Note These 6 Important Points

Medical, Dental and Graduate Schools' Required On-Line Surveys

MyEvaluations.com System Information for First Year Medical Students

Tips for Successfully Completing an On-Line Course Survey

Accessing Blackboard
The Course Surveys are accessible via the Blackboard System located on the UCHC web site.

In order to access Blackboard, click on the following URL http://help.uchc.edu. Another way is to go to the UConn Health Center web site (http://www.uchc.edu), click on School of Medicine or School of Dental Medicine and then on Student Help Portal to bring you into Blackboard.

Then Click on Login and enter your User Name and Password. All students are enrolled in the Blackboard System as Users.

Accessing a Survey
You will then be in the Blackboard System. At the top are tabs for accessing various areas of Blackboard: UConn Health Center, Courses, etc. The courses on Blackboard that you are enrolled in will be listed. Click on the specific course and then look under the Announcements section for a link to the Survey folder. All the required on-line surveys for that course will be listed in this folder. You can also simply click on the Survey button listed in the left menu column of that course.

The announcement/posting will say:

"Name of BMS Course" Survey:

Please click on following link to access this course's required on-line survey: Survey

Completing a Survey
You will then be instructed on some special do’s and don’ts in order to successfully complete the survey which are listed here:

1.) Once you access the survey link you must complete the survey in its entirety otherwise you’ll be locked out when trying to access it later. Your attempt can be cleared by contacting Diane Blahun at x4590 or at blahun@nso1.uchc.edu.

2.) You are also required to answer all multiple choice questions in the survey. You’ll be prompted to answer any skipped questions after clicking on the submit survey button. If you are prompted to answer an already answered question, please check through the survey for other missed multiple choice questions.

3.) Do not click on the Back button in the browser or close out of the browser at anytime during the survey.

4.) Also, once submitting the survey, please do not click on the back button and resubmit - this will only duplicate your responses which we then have to delete.

5.) Do not click on the lower right submit button that is located near The Survey link. Do not enter anything in the box located below The Survey link.

6.) There may be a slight delay after you hit the Submit Survey button found at the end of the evaluation. Please be patient and once you see the "Thank You" confirmation box appear, you'll know your responses were successfully submitted.

7.) If you experience trouble successfully completing the survey from your home pc, please complete the survey on a UCHC on-site pc. Being directly connected to the UCHC server will avert any home-based pc issues.

Your survey responses are completely anonymous and we hope that will encourage students to respond in a sincere and honest manner on the surveys.

Applies to Basic Medical Science Courses Only: If you do not complete the survey, your exam or course grade will be held until you successfully complete it. You will be asked for your opinion about the exam, so please take the survey after your exam. You will have about a week to complete the survey so please try to complete it as soon as possible following your exam.

If you have trouble entering or completing the survey, please call Diane Blahun at x4590 or e-mail her at blahun@nso1.uchc.edu.

Once you have successfully submitted the survey, a screen will appear saying: "Thank you for completing this survey. Your responses have been successfully recorded."

Your feedback on the Medical, Dental, and Graduate School Courses is very valuable to us. We thank you for your attention to these instructions that will help ensure your successful completion of the course surveys. Please review this sheet prior to taking your surveys.

Let’s modify this course right here and that will facilitate the students’ understanding of this concept. Those on-line surveys completed by the students certainly do help zero in at times on a course issue. (D.B.)

Medical, Dental and Graduate Schools’ Required On-Line Surveys

Surveys for Medical and Dental Students:
1^st and 2^nd year medical and dental students are required to complete the following on-line surveys:
(# of surveys in parenthesis)
Human Biology   (1)
Organ Systems 1, 2, and 3   (3)
Human Development and Health (1)
Mechanisms of Disease 1, 2, 3, and 4   (4)
CMPS 1 and 2 (medical students only) (2)
PCM 1 and 2 (medical students only) – course and MD, AHP, and MSIV preceptor evaluations (PCM1: 8 PCM2: 8)
SCP 1,2,3, and 4 (medical students only) (4)

31 total on-line surveys

The BMS course survey results are compiled into a summary report and sent to the Course Director and Dr. Bruce Koeppen, Dean of Academic Affairs and Education. In addition, preliminary summary data on the survey’s multiple choice results are distributed to students and faculty present at the Oral Critiques held at end of each course’s section. Survey results are also reviewed when the Course and Curriculum Evaluation Committee (CCEC) review a medical school course under the chairmanship of Charles Huntington. Each course in the medical school curriculum is reviewed by the CCEC every three years and recommendations are delivered to the CUME.

(Just a reminder, all survey responses are completely anonymous – we can not link a student’s name to their survey responses – we can only tell whether or not a student has completed the survey via Blackboard’s on-line gradebook.)

3^rd year medical students are required to complete on-line surveys for all their MAX and Inpatient clinical rotations along with the Critical Care and Emergency Medicine rotations (ACE courses). This consists in total of 15 on-line surveys each of which you complete at the end of that discipline’s rotation. Results are provided regularly throughout the year to the MAX and Inpatient Course Directors who in turn forward these to the appropriate Section Leaders so that any issues can be corrected early on. In these surveys, the student is asked to provide feedback on their clinical rotation experience and on their preceptors.

4^th year medical students taking the Pediatrics Elective are required to complete an on-line survey at end of their Pedi Elective rotation. Results are then compiled into a summary report at end of the academic year.

Surveys for Dental Students:
1^st, 2^nd, 3^rd, and 4^th year Dental courses all have required on-line surveys. This consists in total of about 55 on-line surveys per year for all four classes.

Surveys for Graduate Students:
All PhD courses given here at the UConn Health Center’s Graduate school with more than five students enrolled have required on-line surveys at end of Fall semester and end of the academic year. This consists in total of about 30 on-line surveys per year.

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MyEvaluations.com System

Evaluation of Students On-Line for SCP and 3^rd year MAX and Inpatient, and 4th yr. ACE and AIE Clinical Rotations

In April 2004, an off-site server based on-line evaluation system called MyEvaluations.com was implemented for the Student Continuity Practice and in July 2004, for the third year MAX and Inpatient rotations. This past summer 2007, evaluations for the 4th year ACE and AIE rotations were designed for 07-08 AY implementation. This system allows the associated community based faculty for SCP and those Attendings teaching the 3^rd and 4th year medical students in their respective specialties, to evaluate their students’ performances on-line. This results in more immediate and efficient feedback to the students on their performance, along with the students’ ability to respond to their evaluations on-line if they so desire.

As first year medical students, you will receive an e-mail towards end of your first academic year from MyEvaluations.com with your username and password to the system. You will also automatically be notified whenever your SCP preceptor evaluates you on this system with a direct secure encrypted link to that completed evaluation. You are required to acknowledge receipt of this evaluation after reviewing it and have the option of commenting on the evaluation as well – these comments will go directly to your evaluator. SCP preceptors will be evaluating their students through this on-line system at the end of each academic year around May/June. These on-line evaluations will continue throughout your SCP experience years and also into your 3^rd year clinical rotations for MAX and Inpatient. And again, you’ll always be notified by e-mail when your on-line evaluation has been completed with a direct link to the completed evaluation.

For more information about this system, click here: MyEvaluations.com System Information

Diane Blahun
Admin.&Clinical Systems Coordinator

Office of Educational Assessment
School of Medicine
University of Connecticut Health Center
263 Farmington Avenue, Farmington, CT 06030-1925
Tel: (860) 679-4590, Fax: (860) 679-1832